Simplify the way you share knowledge
Power up your knowledge base and make it easier to share knowledge across your organization. Cleardox automatically anonymizes documents, so you can skip manual processes and securely share information quickly and easily.
Anonymization shouldn't slow down your knowledge flow
Managing sensitive documents with inefficient redaction processes may slow down your knowledge management team or lead you to having to delete valuable data. Chances are, you’ve felt the impact of the key pain points below.
But why delete data, when you can redact and keep it?
Take control of your organization’s knowledge with Cleardox Redact and accelerate secure anonymization.
Anonymize multiple documents at once and prepare large volumes of documents for knowledge management. Cleardox automatically identifies PII within a wide range of +20 categories: Names, addresses, phone numbers, etc.
Automatically convert sensitive data into meaningful pseudonyms while maintaining context. Accept content and Cleardox automatically turns it into meaningful pseudonyms (Person 1, Mail 2, Act 1). Or choose your own bespoke pseudonyms.
Streamline approvals and case management while protecting your organization’s sensitive data. Collaborate in real-time, reduce redaction errors, and anonymize documents the same way across your team.
Sitting on a goldmine of knowledge?
Your most valuable asset is already in your hands, so why not use it?
Download Free Guide
AI Ready at Scale
AI has taken the world by storm, and it can become a powerful advantage for your daily work and give you a competitive edge, if you're ready to utilize its possibilities.
With Cleardox' open API, you can securely integrate your systems and seamlessly redact 15+ millions of documents automatically in one go. Making it ready for AI purposes.
Redaction with a purpose
Traditional and manual anonymization can be exhausting, time-consuming and stressful, but protecting sensitive data shouldn’t cost you your peace of mind. Data protection is a responsibility that deserves a solution you can rely on.
""We used Cleardox to anonymize 2,000 documents in 4 days, saving 90% time and upholding our privacy standards."
"Defense attorney Jakob completed 1 month's of redaction work of 30,000 documents in just 1 day in a financial crime case."
"Cleardox can handle very large documents without causing files to freeze or slowing down computers. GDPR and data security were not an issue."
of UK lawyers have adopted generative AI or have plans in motion
Redact your data and set it free to use
Save time and keep your documents secure while unlocking their full potential for Knowledge Management or AI-driven projects. Everything is covered with Cleardox - We've got you through it all.
We integrate to different solutions to make it simple and secure to protect sensitive data.
With greater accuracy.
When information is scattered across pages, Cleardox ensures nothing is missed.
There’s no language barrier with Cleardox. Our automatic redaction software supports all languages.
Choose to process documents individually or combined in a project.
Invite colleagues to review, edit and comment, all in one place, or transfer a document.
Dreaming that sensitive data could just take care of itself?
Let us introduce you to Cleardox AI, where smart automation does the work so your redaction team can feel supported, not overloaded. Power up your anonymization and redact millions of documents at once.
Explore Cleardox AI
"Cleardox has a vision to make enterprise data easy and safe to access, so it can power large language models like ChatGPT."
Curious about our plans?
Take a look
User or Seat?
Not sure who will need access? Go for the seat-based model, based on unique monthly users and document volume. Prefer named accounts? Choose the user-based model and pay per user.
Fixed-price Projects
We can also offer a one-off project pricing for organizations handling a DSAR. Pricing depends on file volume and complexity. Contact sales via the contact form to get more info.
How does Cleardox help prepare data for AI systems and knowledge bases?
Cleardox enables organizations to turn large volumes of sensitive documents into AI-ready data by automatically identifying and redacting personal information.
This is done through either our assisted anonymization solution, where users review and finalize outputs, or our fully automated redaction solution, which processes large document collections end-to-end via API and automated workflows.
This makes it possible to reuse organizational knowledge in systems such as knowledge bases, internal search tools, or AI applications in a secure and scalable way.
Can organizations use their data for AI without violating GDPR or the AI Act?
Yes. Cleardox enables companies and organizations to prepare large document collections for use in AI systems and knowledge bases by securely anonymizing or pseudonymizing sensitive information.
By redacting sensitive data, organizations can reuse their existing documents and datasets for AI purposes or their knowledge bases while remaining compliant with GDPR requirements and the new AI Act.
This makes it possible to unlock valuable knowledge stored in organizational documents for AI and knowledge sharing, without exposing personal or confidential information. Read more about Cleardox AI here.
What is the difference between Cleardox assisted (Cleardox Redact) and fully automated redaction (Cleardox AI)?
Cleardox offers two different approaches.
Cleardox Redact: With assisted anonymization, users can review and finalize the anonymization of sensitive information after the tool has identified and grouped all sensitive data for the user.
Cleardox AI: With fully automated anonymization, large document collections can be processed at scale, where Cleardox automatically anonymizes information across entire datasets via API or workflow integrations — with no need for human intervention. The anonymization runs in the background, and this solution is primarily used for knowledge base and “use your own data for AI” use cases.
Can Cleardox handle large-scale document collections for AI training or knowledge bases?
Yes. Cleardox is designed to process very large document volumes — including millions of files with Cleardox AI when needed.
Whether documents are stored in formats such as MSG, PDFs, scans, or Office files, Cleardox can automatically anonymize sensitive information at scale.
What types of sensitive data must be removed before using documents for AI?
Before using documents in AI systems or knowledge bases, personal and sensitive information such as names, emails, phone numbers, addresses, ID numbers, financial data, and internal identifiers must be properly anonymized or redacted.
Cleardox detects sensitive data across 20+ categories to ensure full coverage across complex datasets.
Cleardox also identifies indirect personal data, where an individual can be identified through their role, function, or position within an organization.
Does Cleardox support pseudonymization?
Yes. Cleardox ensures consistent pseudonymization across large datasets, so the same individuals, organizations, or addresses are always pseudonymized in a uniform way.
Once documents are uploaded and Cleardox has identified all personal and sensitive information, users can choose how the data should be handled - either through black redaction (black boxes) or consistent pseudonymization (e.g. P1, Org1, Address1).
The pseudonymization is also applied uniformly across your organization, removing the need to manually manage or maintain different pseudonymization lists.
Is Cleardox secure enough for enterprise AI and knowledge management use cases?
Yes. All documents are processed in a secure environment with strict access controls, encryption, and a multi-layered security architecture. Read more here.
Cleardox is widely used in highly regulated industries where secure anonymization and data protection are essential before information can be reused in AI systems or internal systems.
Our security setup is documented in an ISAE 3000 Type II assurance report, which provides a high level of independent validation of our controls and processes. The report is available for download here.
Can Cleardox integrate with existing document systems?
Yes. Cleardox can be integrated via API and supports integration with document management systems such as iManage, HighQ, SharePoint, etc.
This makes it possible to automate anonymization as part of existing knowledge management workflows.
Can Cleardox automatically identify documents in your systems reaching deletion deadlines?
Yes. Through Cleardox’ open API, the solution can be directly connected to your existing systems and workflows, enabling automated anonymization of large document collections.
Cleardox can continuously identify files approaching deletion deadlines — for example in relation to 10-year retention policies — and automatically anonymize them without any manual intervention. The anonymized documents are then returned directly to your systems in redacted form.
This allows organizations to avoid deleting valuable knowledge by instead anonymizing millions of documents in the background, while ensuring compliance and data protection without manual handling or deletion workflows.
Does Cleardox support an open API?
Yes. Cleardox provides an open API that enables direct integration with existing systems. The API makes it possible to upload, anonymize, and retrieve documents, and subsequently adjust the anonymization if needed.
